“I bet I could have saved on many of the ninety-hour weeks that I’ve invested in over the years, had I been more systematic in managing time!”
…Have you ever heard anyone uttering this? I will be surprised if you haven’t.
Do you feel the need to be more organized? At the end of a tiring, hectic day do you sit and wonder why you haven’t accomplished much?
Any business without an effective and well thought out time management planning is just like around the world in 80 years, flying in a jet!!
Time management skills are especially important for small entrepreneurs who often find themselves performing many different tasks in a single day.
Time Management- A Myth???
No matter how organized we are, there are always only 24 hours in a day, you can’t change that. So, it’s all about managing ourselves and what we do with the time that we have.
To start with:
Get Aggressive about Managing Time!
Time and money are both very important in business. Yet, many business people tend to give a lot more specific thought only about managing their finance and leave time to take care of it. The time management of most entrepreneurs doesn’t go much further to questions like “What am I going to do today?” or “What should I do next?”
But the fact is like finance, proper forecast, control & budget is also necessary when it comes to spending business time
Find out where you’re wasting time.
You could fall prey to time-stealers that eat into the time you could have used much more productively. Find out your time-bandits! Do you spend too much time net surfing, reading email, or making personal calls? Checkout your daily schedule file so that you can form an accurate picture of what you actually do.
Create goals.
Remember, the focus has to be on changing your behaviors, and not time. A good way to start is by getting rid of your personal time-wasters. For one week, for example, set a target of not taking personal calls while you’re working.
Implement a time management plan.
You can take this as an extension of time management tip # 3. The objective is to change your behaviors over time to reach whatever target you’ve set for yourself, it can be increasing your productivity or decreasing your stress. So you need to not only set your specific goals, but also track them over time to see whether you’re accomplishing them.
To keep you cool & collected here are some more leads for you.
Use time management tools.
Let a software program such as Outlook, remind you of events, appointments and meetings in advance, making your time management easier.
Prioritize ruthlessly.
Your day should start with a time management session prioritizing the tasks for that day and setting your performance benchmark. As for instance, if you have 20 tasks for a given day, how many of them do you truly need to accomplish? Jot down your tasks in your personal notebook, cellular phone, digital diary, wherever you may find comfortable. Get everything that you need to concern yourself physically in an email in-box, a notebook you take with you, a little tape recorder, etc. Don’t try and remember everything! So, start the day correctly.
Learn to delegate and/or outsource.
Allow other people to bear some of your load. You are now in an era of outsourcing. Identify the non-core functions of your business bulk those out.
Get in the habit of setting time limits for tasks.
Reading and answering emails can consume your whole day if you let it. Allot a specific time, say of 1:30 hours in a business day to see and answer your mails. Have 2 specific time of the day, one in the morning, one in the evening to check and reply mails. Turn off your mail-alert; that tends to make you open and read mails whenever they arrive.
Be sure your systems are organized.
Is hell of a time being wasted looking for files on your computer? You need to organize your file management system. Is your filing system slowing you down? Redo it, so it’s organized to the point that you can quickly get what you need.
Don’t waste time waiting.
From client meetings to personal appointments, it’s impossible to avoid waiting for someone or something. But you need not have to just sit there and fiddle with your thumbs. Always take just a blank pad of paper that you can use to plan your next marketing drive. Technology makes it easy to work wherever you are, but I found it slaving to be “always connected and wired!. The classic pen & paper are useful for me anyway.
While in a meeting
While you are in a meeting with your members of staff, keep it brief, in no case that should extend an hour, if you really don’t want your staff to yawn over your face. Don’t discuss non-pressing items in a meeting that always pushes off the priorities. Best of all; hold meetings standing, rather than sitting, that way you will all arrive at quick decisions.
Narrow Your Focus!
This is very crucial to avoid distractions… fewer priorities you focus on at once, the more productive you will be. After you have your major time priorities for the year established, you should allocate them by week or by month.
Process
Process tasks systematically. Start from the top of the in-box, pick up each item and ask yourself “is there an action I need to take about this item?” If there is no action you need to take, either throw the thing away, file it for reference, or make a note on your “Someday/Maybe” list. If you feel you can take action in any of the listed tasks in two minutes or less, do it now! If not, decide what that next action is, and enter it on your “Next Action” list.
Now, you have to get out from under the daily grind and find time to grow your business
The Rolling Stones sang, “time is on my side, yes it is.”
If you own and run a small business, this probably isn’t your theme song.
